36th DISTRICT AGRICULTURAL ASSOCIATION
BOARD OF DIRECTORS MEETING NOTICE & AGENDA
DIXON MAY FAIRGROUNDS – MADDEN DINING HALL
655 South First Street, Dixon, CA 95620
Wednesday, April 10, 2024
6:00 PM MEETING
Meeting to be held in person
AGENDA
I. CALL TO ORDER – President Hamilton
A. Introduction of guests
B. Flag Salute and Pledge of Allegiance
II. ROLL CALL OF DIRECTORS
Richard Hamilton – President; Fermin Rubio – President-Elect; Jill Bors-Turner, Roy Gill, Dana Martin, Lloyd McCabe, Greg Pryor & Tom Raycraft
III. APPROVALS
A. Approval of Agenda
Items listed on the agenda may be considered in any order at the discretion of the President. All items so listed may be considered for action. Any item not listed on the agenda will not be discussed or considered by the board.
IV. PUBLIC COMMENT – Limited to 3 minutes per person
Comments to the Board on issues and items not listed on the agenda. Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda. Presentations will be limited to 3 minutes. Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.
V. CORRESPONDENCE LIST – Will be circulated (non-action item)
VI. Friends of Dixon May Fair Report – Gil Molina, President of Friends of Dixon May Fair will report on that organization’s activities.(Informational Item/non-action item)
VII. CONSENT AGENDA (Any item requiring lengthy discussion will be moved to New Business prior to approval of Agenda)
A. Approval of Minutes of March 13, 2024 Regular Board Meeting
B. Approval of June 2024 Interim Rental Agreements
C. Approval of 2024 Standard agreements (includes: vendor, entertainment, exhibit, judging and service agreements)
VIII. COMMITTEE REPORTS – The Board may take approval action of committee reports. Committees with an asterisk will have a report this month.
*A. Executive & Finance – Directors Hamilton, McCabe & Rubio
The committee will report on the financial reports & policy issues which include the following:
- Statement of Net Position – March 2024
- Statement of Operations – March 2024
- Expenditures – March 2024
- Accounts Receivable – March 2024
- Trial Balance – March 2024
*B. Competitive Exhibits – Directors Dana Martin & Roy Gill.
The committee will report the April 9, 2024 meeting where they discussed the following:
- Poultry processing for the 2024 auction. Options include elimination of custom processing selection.
- Passing the credit card fees to the buyer for credit card purchases.
IX. OLD BUSINESS
A. Discussion/Action Administration Roof Damage.
X. NEW BUSINESS
A. Items moved from Consent Agenda.
B. June Board Meeting Date consideration from June 12th to June 19th
C. Discussion/Action poultry processing
D. Discussion/Action regarding credit card fees and the junior livestock auction purchases.
E. Acceptance/Approval of Sound bid for 3 year fairtime service 2024-2026 to Shaun Damme DBA SMD Lighting: 2024-$11,900; 2025-$11,900 & 2026-$11,900 Total 3 years: $35,700
F. Bids for Kids request for use of facility & equipment to conduct Wednesday Night Dinner, May 8, 2024.
XI. CEO REPORT (Non action items)
A. Informational report discussing the Administration of the 36th DAA.
B. Informational report on the 2024 Fair
C. Informational report discussing the status of Interim Rentals.
D. Informational report regarding Fair Industry Related Issues.
XII. DIRECTOR’S COMMENTS
Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.
XIII. FOR YOUR INFORMATION
A. Next Board Meeting – June TBD
XIV. ADJOURNMENT
Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529. If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529. Agenda made available at: www.dixonmayfair.com.
655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678-4765(fax)
36th DISTRICT AGRICULTURAL ASSOCIATION
EXECUTIVE & FINANCE COMMITTEE MEETING NOTICE AND AGENDA
Wednesday, April 10, 2024 – 5:30 p.m.
DIXON MAY FAIRGROUNDS – MADDEN DINING HALL
655 South First Street, Dixon, CA 95620
Meeting to be held in person
AGENDA
I. CALL TO ORDER – President Hamilton
II. PUBLIC COMMENT – Limited to 3 minutes per person
Comments to the Board on issues and items not listed on the agenda. Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda. Presentations will be limited to 3 minutes. Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.
III. Executive & Finance – Directors Hamilton, McCabe & Rubio
The committee will report on the financial reports & policy issues which include the following:
- Statement of Net Position – March 2024
- Statement of Operations – March 2024
- Expenditures – March 2024
- Accounts Receivable – March 2024
- Trial Balance – March 2024
IV. ADJOURNMENT
Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529. If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529. Agenda made available at: www.dixonmayfair.com.
655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678- 4765(fax)
www.dixonmayfair.com
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36th DISTRICT AGRICULTURAL ASSOCIATION
COMPETITIVE EXHIBITS COMMITTEE MEETING NOTICE AND AGENDA
Tuesday, April 9, 2024 – 8 a.m.
DIXON MAY FAIRGROUNDS – MADDEN DINING HALL
655 South First Street, Dixon, CA 95620
Meeting to be held in person
AGENDA
I. CALL TO ORDER – Committee Chair Dana Martin
II. ROLL CALL OF COMMITTEE MEMBERS – Director Dana Martin – chair & Director Roy Gill
III. PUBLIC COMMENT – Limited to 3 minutes per person
Comments to the Board on issues and items not listed on the agenda. Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda. Presentations will be limited to 3 minutes. Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.
IV. Discussion regarding poultry processing for the 2024 auction. Options include elimination of custom processing selection.
V. Discussion regarding passing the credit card fees to the buyer for credit card purchases.
VI. Exhibits Staff Report (non-action item)
A. Informational report on the 2024 fair.
VII. Adjournment
Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529. If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529. Agenda made available at: www.dixonmayfair.com.
655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678-4765(fax)
- Buildings & Grounds
- Fair Program Review and Entertainment
