(707) 678-5529

BOARD AGENDA

36th DISTRICT AGRICULTURAL ASSOCIATION

BOARD OF DIRECTORS MEETING NOTICE & AGENDA

DIXON MAY FAIRGROUNDS – MADDEN DINING HALL

655 South First Street, Dixon, CA  95620

Wednesday, July 10, 2024

6:00 PM MEETING

Meeting to be held in person 

 

 AGENDA

I.  CALL TO ORDER  – President Fermin Rubio

A.  Introduction of guests

B.  Flag Salute and Pledge of Allegiance

II.  ROLL CALL OF DIRECTORS 

Fermin Rubio – President; Greg Pryor – President-Elect; Jill Bors-Turner, Roy Gill, Richard Hamilton, Dana Martin, Lloyd McCabe and Tom Raycraft

III.    APPROVALS

A.  Approval of Agenda

Items listed on the agenda may be considered in any order at the discretion of the President.  All items so listed may be considered for action.  Any item not listed on the agenda will not be discussed or considered by the board.

IV.  PUBLIC COMMENT – Limited to 3 minutes per person

Comments to the Board on issues and items not listed on the agenda.  Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.  Presentations will be limited to 3 minutes.  Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.

V.  CORRESPONDENCE LIST – Will be circulated (non-action item)  

VI.  Friends of Dixon May Fair Report – Gil Molina,  President of Friends of Dixon May Fair will report on that organization’s activities.(Informational Item/non-action item)

VII.  CONSENT AGENDA   (Any item requiring lengthy discussion will be moved to New Business prior to approval of Agenda)

A.   Approval of Minutes of June 12, 2024 Regular Board Meeting

B.   Approval of Minutes of June 12, 2024 Annual Meeting

C.   Approval of August 2024 Interim Rental Agreements

D.  Approval of 2024 Standard agreements (includes: vendor, entertainment,  exhibit, judging and service agreements)

VIII.  COMMITTEE REPORTS – The Board may take approval action of committee reports.  Committees with an asterisk will have a report this month.

*A. Executive & Finance – Directors Fermin Rubio, Greg Pryor & Richard Hamilton

The committee will report on the financial reports & policy issues which include the following:

  1. Statement of Net Position – June 2024
  2. Statement of Operations – June 2024 (in the above)
  3. Expenditures – June 2024
  4. Accounts Receivable – June 2024
  5. Trial Balance – June 2024

IX.  OLD BUSINESS

A.  Discussion/Action Administration Roof Damage.

B.  Fairtime Refund Request

1.   Johnsons Woodworks – Outside Vendor Space & RV Spot $1,390.

X.  NEW BUSINESS

A.  Items moved from Consent Agenda.

B.  Discussion/action on California Construction Authority Roofing Funding Agreement.

C. Request from Solano County 4-H to use Madden Dining Hall for two meetings a month (Two 4-H Clubs – Dixon Ridge & Maine Prairie) August 2024 – April 2025.

D. 2024/2025 Committee Appointments

E. Discussion/Action 2025 Fair theme

F.  September 2024 Board Meeting Date consideration to move from September 11 to September 18th

XI.  CEO REPORT (Non action items)

A.   Informational report discussing the Administration of the 36th DAA.  

B.   Informational report on the 2024 Fair

C.   Informational report discussing the status of Interim Rentals.

D.  Informational report regarding Fair Industry Related Issues.

XII.  DIRECTOR’S COMMENTS

Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.

XIII.     FOR YOUR INFORMATION

A.  Next Board Meeting – August 14, 2024

XIV.    ADJOURNMENT

Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529.  If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529.  Agenda made available at:  www.dixonmayfair.com.

655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678-4765(fax)

www.dixonmayfair.com

 

36th DISTRICT AGRICULTURAL ASSOCIATION

EXECUTIVE & FINANCE COMMITTEE MEETING NOTICE AND AGENDA

Wednesday, July 10, 2024 – 5:30 p.m.

DIXON MAY FAIRGROUNDS – MADDEN DINING HALL

655 South First Street, Dixon, CA  95620

Meeting to be held in person 

 AGENDA

I.  CALL TO ORDER – President Fermin Rubio

II.  PUBLIC COMMENT – Limited to 3 minutes per person

Comments to the Board on issues and items not listed on the agenda.  Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda.  Presentations will be limited to 3 minutes.  Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.

III.  Executive & Finance – Directors Fermin Rubio, Greg Pryor & Richard Hamilton

The committee will report on the financial reports & policy issues which include the following:

  1. Statement of Net Position – June 2024
  2. Statement of Operations – June 2024 (in the above)
  3. Expenditures – June 2024
  4. Accounts Receivable – June 2024
  5. Trial Balance – June 2024

IV.  ADJOURNMENT

Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529.  If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529.  Agenda made available at:  www.dixonmayfair.com.

655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678- 4765(fax)

www.dixonmayfair.com

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