BOARD AGENDA

36th DISTRICT AGRICULTURAL ASSOCIATION

BOARD OF DIRECTORS MEETING

DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM

655 South First Street, Dixon, CA  95620

Wednesday, April 13, 2022

6:00 PM MEETING

 AGENDA

I.  CALL TO ORDER  – President Raycraft

A.  Introduction of guests

II.   ROLL CALL OF DIRECTORS

Tom Raycraft – President; Lloyd McCabe – President-Elect; Jill Bors-Turner, Roy Gill, Richard Hamilton, Dana Martin, Greg Pryor, & Fermin Rubio

III.    APPROVALS

A.  Approval of Agenda

Items listed on the agenda may be considered in any order at the discretion of the President.  All items so listed may be considered for action.  Any item not listed on the agenda will not be discussed or considered by the board.

VI.  PUBLIC COMMENT – Limited to 3 minutes per person

Comments to the Board on issues and items not listed on the agenda.  Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.  Presentations will be limited to 3 minutes.  Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.

V.  CLOSED SESSION – Pending Litigation (Gov. Code § 11126(e)(1)): Cruz Abundio v. State of California, et al.

VI.  CORRESPONDENCE – Will be circulated (non-action item)

 VII. Friends of DiXON MAY Fair Report   Donnie Huffman, President of Friends of Dixon May Fair will report on that organization’s activities.

VIII.  CONSENT AGENDA   (Any item requiring lengthy discussion will be moved to New Business prior to approval of Agenda)

A.  Approval of Minutes of March  9, 2022 Regular Board Meeting

B.  Approval of June 2022 Interim Rental Agreements

C.  Approval of 2022 Standard Agreements (includes: vendor, entertainment, exhibit, judging and service agreements)

 IX  COMMITTEE REPORTS The Board may take approval action of committee reports.  Committees with an asterisk will have a report this month.

*A. Executive & Finance – Directors Raycraft, Martin, & McCabe

The committee will report on the financial reports & policy issues which include the following:

  1. Statement of Net Position – March 2022
  2. Statement of Operations – March 2022
  3. Cash Flow – March 2022
  4. Expenditures – March 2022
  5. Accounts Receivable – March 2022
  6. Trial Balance – March 2022
  7. Review of any updates to Personnel Manual for Fairtime employees

X.  OLD BUSINESS

A.  There is none

XI.  NEW BUSINESS

A.  Items moved from Consent Agenda.

B.  Discussion/Action Junior Livestock Auction Add-ons

C.  Discussion/Action on request by Bids for Kids to host fundraising dinner Wednesday, May 4th.

D.  Appointment of nominating committee

E.  Discussion/Action on naming of Area in front of Leber Garden Stage Friends Plaza

XII.   CEO REPORT (Non action items)

A.  Informational report discussing the Administration of the 36th

B.  Informational Report on the 2022 fair.

C.  Informational report discussing the status of Interim Rentals.

D.  Informational report regarding Fair Industry Related Issues.

XIII.   DIRECTOR’S COMMENTS

Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.

XIV.     FOR YOUR INFORMATION

A.  Next Board Meeting – June 8, 2022  – No Meeting in May

XV.    ADJOURNMENT

Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529.  If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529.  Agenda made available at:  www.dixonmayfair.com.

655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678-4765(fax)

www.dixonmayfair.com

Committees

  • Fair Program Review
  • Executive & Finance 

36th DISTRICT AGRICULTURAL ASSOCIATION

EXECUTIVE & FINANCE COMMITTEE MEETING

DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM

Wednesday, April 13, 2022

5:30 p.m. Meeting

 AGENDA

 

I.  CALL TO ORDERPresident Raycraft

II.  PUBLIC COMMENT – Limited to 3 minutes per person

Comments to the Board on issues and items not listed on the agenda.  Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda.  Presentations will be limited to 3 minutes.  Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.

III.  Executive & Finance – Directors Raycraft, Martin & McCabe

The committee will report on the financial reports & policy issues which include the following:

  1. Statement of Net Position – March 2022
  2. Statement of Operations – March 2022
  3. Cash Flow – March 2022
  4. Expenditures – March 2022
  5. Accounts Receivable – March 2022
  6. Trial Balance – March 2022
  7. Review of any updates to Personnel Manual for Fairtime employees.

ADJOURNMENT

Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529.  If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529.  Agenda made available at:  www.dixonmayfair.com.

655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678- 4765(fax)

www.dixonmayfair.com

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