36th DISTRICT AGRICULTURAL ASSOCIATION

BOARD OF DIRECTORS MEETING NOTICE & AGENDA

DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM

655 South First Street, Dixon, CA  95620

Wednesday, March 12, 2025

6:00 PM MEETING

Meeting to be held in person 

 

 AGENDA

I.  CALL TO ORDER  – President Fermin Rubio

A.  Introduction of guests

B.  Flag Salute and Pledge of Allegiance

II.  ROLL CALL OF DIRECTORS 

Fermin Rubio – President; Greg Pryor – President-Elect; Roy Gill, Richard Hamilton, Dana Martin, Lloyd McCabe, Tom Raycraft & Emily Schroeder

III.    APPROVALS

A.  Approval of Agenda

Items listed on the agenda may be considered in any order at the discretion of the President.  All items so listed may be considered for action.  Any item not listed on the agenda will not be discussed or considered by the board.

IV.  PUBLIC COMMENT – Limited to 3 minutes per person

Comments to the Board on issues and items not listed on the agenda.  Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.  Presentations will be limited to 3 minutes.  Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.

V.    CLOSED SESSION  – Potential Litigation (Gov. Code § 11126(e)(1)): (1 case) Confer with legal counsel regarding one potential case.

VI.  CORRESPONDENCE  – Will be circulated (non-action item)  

VII.  Friends of Dixon May Fair Report – Gil Molina,  President of Friends of Dixon May Fair will report on that organization’s activities.(Informational Item/non-action item)

VIII.  CONSENT AGENDA   (Any item requiring lengthy discussion will be moved to New Business prior to approval of Agenda)

A.   Approval of Minutes of February 12, 2025 Regular Board Meeting

B.   Approval of May 2025 Interim Rental Agreements

C.   Approval of 2025 Standard agreements (includes: vendor, entertainment,  exhibit, judging and service agreements) 

IX.  COMMITTEE REPORTS – The Board may take approval action of committee reports.  Committees with an asterisk will have a report this month.

*A. Executive & Finance – President Fermin Rubio, President-Elect Greg Pryor & Director Richard Hamilton

The committee will report on the financial reports & policy issues which include the following:

  1. Statement of Net Position – February 2025
  2. Statement of Operations – February 2025
  3. Expenditures – February 2025
  4. Accounts Receivable – February 2025
  5. Trial Balance – February 2025
  6. 2024 Statement of Operations

X.  OLD BUSINESS

A.   Report/Action on Gate A on Chestnut Street

B.  Form 700 Filing Information

XI.  NEW BUSINESS

A.  Items moved from Consent Agenda.

B.  Discussion/Action Award of Three Year Contract for 2025-2027 Fairtime Stage & Lights to winner of RFP Number Staging and Lights 2025-2027.

XII.  CEO REPORT (Non action items)

A.   Informational report discussing the Administration of the 36th DAA.  

B.   Informational report on the 2025 Fair

C.   Informational report discussing the status of Interim Rentals.

D.  Informational report regarding Fair Industry Related Issues.

XIII.  DIRECTOR’S COMMENTS

Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.

XIV.     FOR YOUR INFORMATION

A.  Next Board Meeting – April 9, 2025

XV.    ADJOURNMENT

Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529.  If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529.  Agenda made available at:  www.dixonmayfair.com.

655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678-4765(fax)

www.dixonmayfair.com

36th DISTRICT AGRICULTURAL ASSOCIATION

EXECUTIVE & FINANCE COMMITTEE MEETING NOTICE AND AGENDA

Wednesday, March 12, 2025 – 5:30 p.m.

DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM

655 South First Street, Dixon, CA  95620

Meeting to be held in person 

 AGENDA

I.  CALL TO ORDER – President Fermin Rubio

II.  PUBLIC COMMENT – Limited to 3 minutes per person

Comments to the Board on issues and items not listed on the agenda.  Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda.  Presentations will be limited to 3 minutes.  Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.

III.  Executive & Finance – President Fermin Rubio, President-Elect Greg Pryor & Director Richard Hamilton

The committee will report on the financial reports & policy issues which include the following:

  1. Statement of Net Position – February 2025
  2. Statement of Operations – February 2025
  3. Expenditures – February 2025
  4. Accounts Receivable – February 2025
  5. Trial Balance – February 2025
  6.  2024 Statement of Operations

IV.  ADJOURNMENT

Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529.  If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529.  Agenda made available at:  www.dixonmayfair.com.

655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678- 4765(fax)

www.dixonmayfair.com

  • Competitive Exhibits Committee
  • Buildings & Grounds
  • Fair Program Review and Entertainment