36th DISTRICT AGRICULTURAL ASSOCIATION
BOARD OF DIRECTORS MEETING NOTICE & AGENDA
DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM
655 South First Street, Dixon, CA 95620
Wednesday, September 13, 2023
6:00 PM MEETING
Meeting to be held in person
AGENDA
I. CALL TO ORDER – President Hamilton
A. Introduction of guests
B. Flag Salute and Pledge of Allegiance
II. ROLL CALL OF DIRECTORS
Richard Hamilton – President; Fermin Rubio – President-Elect; Jill Bors-Turner, Roy Gill, Dana Martin, Lloyd McCabe, Greg Pryor & Tom Raycraft
III. APPROVALS
A. Approval of Agenda
Items listed on the agenda may be considered in any order at the discretion of the President. All items so listed may be considered for action. Any item not listed on the agenda will not be discussed or considered by the board.
IV. PUBLIC COMMENT – Limited to 3 minutes per person
Comments to the Board on issues and items not listed on the agenda. Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda. Presentations will be limited to 3 minutes. Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.
V. CORRESPONDENCE LIST – Will be circulated (non-action item)
VI. Friends of Dixon May Fair Report – Gil Molina, President of Friends of Dixon May Fair will report on that organization’s activities.
VII. CONSENT AGENDA (Any item requiring lengthy discussion will be moved to New Business prior to approval of Agenda)
A. Approval of Minutes of July 12, 2023 Regular Board Meeting
B. 2023 Interim Events – October, November & December
C. Approval of 2024 Standard agreements (includes: vendor, entertainment, exhibit, judging and service agreements) 2024 Standard Agreements
VIII COMMITTEE REPORTS – The Board may take approval action of committee reports. Committees with an asterisk will have a report this month.
*A. Executive & Finance – Directors Hamilton, McCabe & Rubio
The committee will report on the financial reports & policy issues which include the following:
- Statement of Net Position – July & August 2023
- Statement of Operations – July & August 2023
- Cash Flow – July & August 2023
- Expenditures – July & August 2023
- Accounts Receivable – July & August 2023
- Trial Balance – July & August 2023
*B. Fair Program & Review- Directors Rubio & Martin
The committee will report on the review of the 2023 programs and potential programming for the 2024 Fair.
IX. OLD BUSINESS
A. There is none.
X. NEW BUSINESS
A. Items moved from Consent Agenda.
B. Discussion/Action on Paving Project excess costs & slurry seal.
C. Discussion/Action on Competitive Exhibits Program – Still Life Categories:
- Elimination of Collections Category in Adult Interior Living Showcase
- Elimination of the following categories in Adult Baked Foods: zucchini bread & banana bread. Add sourdough bread.
- Add a new division in adult bakes foods: Quick Breads with the following classes: banana bread, zucchini bread, pumpkin bread and any other – specify.
- Schedule changes: receiving time for Adult Interior Living Table Settings, May 4th – 12 p.m. to 6 p.m.
- Change still life receiving (not food) hours on Friday, April 28th to 3 p.m. to 7 p.m. from 4 p.m. to 8 p.m.
- Eliminate 3 gardens in the Adult Garden division and increase the prize money for 4 gardens. 1st – $1,000, 2nd – $750, 3rd – $650 & 4th – $500. Total $2,900 same as 2023.
- Change rule #7 in youth gardens to allow individual youth to compete.
- Remove rule #4 in Youth Arrangement Show – “Exhibits need to be made on site-placed and set up by the exhibitor”.
- Specify in all still life categories that the judging is not open to the public.
D. Request from Solano County 4-H to use Madden Dining Hall for 1 meetings a month (2 4-H Clubs – Dixon Ridge & Maine Prairie) September 2023 – April 2024.
XI. CEO REPORT (Non action items)
A. Informational report discussing the Administration of the 36th DAA.
B. Informational report on the 2024 Fair
C. Informational report discussing the status of Interim Rentals.
D. Informational report regarding Fair Industry Related Issues.
XII. DIRECTOR’S COMMENTS
Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.
XIII. FOR YOUR INFORMATION
A. Next Board Meeting – October 11, 2023
IX. ADJOURNMENT
Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529. If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529. Agenda made available at: www.dixonmayfair.com.
655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678-4765(fax)
36th DISTRICT AGRICULTURAL ASSOCIATION
EXECUTIVE & FINANCE COMMITTEE MEETING NOTICE AND AGENDA
Wednesday, September 13 2023 – 5:30 p.m.
DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM
655 South First Street, Dixon, CA 95620
Meeting to be held in person
AGENDA
I. CALL TO ORDER – President Hamilton
II. PUBLIC COMMENT – Limited to 3 minutes per person
Comments to the Board on issues and items not listed on the agenda. Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda. Presentations will be limited to 3 minutes. Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.
III. Executive & Finance – Directors Hamilton, McCabe & Rubio
The committee will report on the financial reports & policy issues which include the following:
- Statement of Net Position – July & August 2023
- Statement of Operations – July & August 2023
- Cash Flow – July & August 2023
- Expenditures – July & August 2023
- Accounts Receivable – July & August 2023
- Trial Balance – July & August 2023
IV. ADJOURNMENT
Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529. If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529. Agenda made available at: www.dixonmayfair.com.
655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678- 4765(fax)
www.dixonmayfair.com
- Competitive Exhibits
- Buildings & Grounds
36th DISTRICT AGRICULTURAL ASSOCIATION
Fair Program Review & Entertainment
MEETING NOTICE AND AGENDA
Friday, August 4, 2023 – 9:00 a.m.
DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM
655 South First Street, Dixon, CA 95620
Meeting to be held in person
AGENDA
I. CALL TO ORDER – Director Rubio
II. PUBLIC COMMENT – Limited to 3 minutes per person
Comments to the Board on issues and items not listed on the agenda. Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda. Presentations will be limited to 3 minutes. Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.
III. Fair Program Review & Entertainment – Directors Rubio & Martin
Discussion of 2024 Fair Programs & Entertainment
A. Grandstand Entertainment – Budget
B. Grounds and Community Acts – Budget
C. Activities – Budget
D. Music – Budget
E. Other Business
IV. ADJOURNMENT
Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529. If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529. Agenda made available at: www.dixonmayfair.com.
655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678- 4765(fax)
www.dixonmayfair.com
