(707) 678-5529

BOARD AGENDA

36th DISTRICT AGRICULTURAL ASSOCIATION

BOARD OF DIRECTORS MEETING NOTICE & AGENDA

DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM

655 South First Street, Dixon, CA  95620

Wednesday, March 8, 2023

6:00 PM MEETING

Meeting to be held in person 

 

 AGENDA

I.  CALL TO ORDER  – President McCabe

A.  Introduction of guests

II.  FLAG SALUTE & PLEDGE OF ALLEGIANCE

III.  ROLL CALL OF DIRECTORS 

Lloyd McCabe – President; Richard Hamilton – President-Elect; Jill Bors-Turner, Roy Gill, Dana Martin, Greg Pryor, Tom Raycraft & Fermin Rubio

IV.    APPROVALS

A.  Approval of Agenda

Items listed on the agenda may be considered in any order at the discretion of the President.  All items so listed may be considered for action.  Any item not listed on the agenda will not be discussed or considered by the board.

V.  PUBLIC COMMENT – Limited to 3 minutes per person

Comments to the Board on issues and items not listed on the agenda.  Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.  Presentations will be limited to 3 minutes.  Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.

VI.  CORRESPONDENCE – Will be circulated (non-action item)  

VII. Friends of Dixon May Fair Report   Gil Molina, Vice President of Friends of Dixon May Fair will report on that organization’s activities.

VIII.  CONSENT AGENDA   (Any item requiring lengthy discussion will be moved to New Business prior to approval of Agenda)

A.   Approval of Minutes of February 15, 2023 Regular Board Meeting   

B.   Approval of 2023  April & May  Interim Events Contracts

C.   Approval of 2023 Fairtime Standard Agreements (includes: vendor,  entertainment, exhibit, judging and service agreements) 

 IX  COMMITTEE REPORTS – The Board may take approval action of committee reports.  Committees with an asterisk will have a report this month.

*A. Executive & Finance – Directors McCabe, Hamilton & Raycraft

The committee will report on the financial reports & policy issues which include the following:

  1. Statement of Net Position – February 2023
  2. Statement of Operations – February 2023
  3. Cash Flow – February 2023
  4. Expenditures – February 2023
  5. Accounts Receivable – February 2023
  6. Trial Balance – February 2023
  7. 2022 STOP

X.   OLD BUSINESS

A.  There is none.

XI.  NEW BUSINESS

A.  Items moved from Consent Agenda.

B.  Approval of contract #2023-22 Moondog Motorsports for Demolition Derby at the 2023 Dixon May Fair, Sunday, May 14th for a fee of $19,000

C. Approval of contract #2023-23 Max Kakl Powersports to produce the Truck & Tractor Pull l at the 2023 Dixon May Fair – Saturday, May 13th for a fee not to exceed $16,500.

D.  Discussion/Approval of donation of ¾ asphalt base rock and labor to vibrate roll in what is known as the horse arena for purposes of fairtime tractor display and interim use of RV parking.

E.  Discussion/Approval of elimination of the buyer’s luncheon.

XII.   CEO REPORT (Non action items)

A.  Informational report discussing the Administration of the 36th

B.   Informational report discussing the 2023 Fair.

C.   Informational report discussing the status of Interim Rentals.

D.  Informational report regarding Fair Industry Related Issues.

XIII.   DIRECTOR’S COMMENTS

Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.

XIV.     FOR YOUR INFORMATION

A.  Next Board Meeting – April 12, 2023

XV.    ADJOURNMENT

Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529.  If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529.  Agenda made available at:  www.dixonmayfair.com.

655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678-4765(fax)

www.dixonmayfair.com

36th DISTRICT AGRICULTURAL ASSOCIATION

EXECUTIVE & FINANCE COMMITTEE MEETING NOTICE AND AGENDA

Wednesday, March 8, 2023 – 5:30 p.m.

DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM

655 South First Street, Dixon, CA  95620

Meeting to be held in person 

 AGENDA

I.  CALL TO ORDER – President McCabe

II.  PUBLIC COMMENT – Limited to 3 minutes per person

Comments to the Board on issues and items not listed on the agenda.  Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda.  Presentations will be limited to 3 minutes.  Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.

III.  Executive & Finance – Directors McCabe, Hamilton & Raycraft

The committee will report on the financial reports & policy issues which include the following:

  1. Statement of Net Position – February 2023
  2. Statement of Operations – February 2023
  3. Cash Flow – February 2023
  4. Expenditures – February 2023
  5. Accounts Receivable – February 2023
  6. Trial Balance – February 2023
  7. 2022 STOP

IV.  ADJOURNMENT

Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529.  If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529.  Agenda made available at:  www.dixonmayfair.com.

655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678- 4765(fax)

www.dixonmayfair.com

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