BOARD AGENDA

36th DISTRICT AGRICULTURAL ASSOCIATION

BOARD OF DIRECTORS MEETING NOTICE & AGENDA

DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM

655 South First Street, Dixon, CA  95620

Wednesday, August 10, 2022

6:00 PM MEETING

 Meeting to be held in person or by zoom.

To Join Zoom Meeting by computer:

https://us02web.zoom.us/j/88055138208?pwd=RDFUblZXYldkOE45ZHhFZE5ZU1RJUT09

Meeting ID: 880 5513 8208

Passcode: 924821

 

To Join Zoom Meeting by phone: 1-669-900-6833

Meeting ID: 880 5513 8208

Passcode: 924821

https://us02web.zoom.us/u/kbHVZrDXKU

In accordance with Government Code Section 11133 Directors may attend this meeting telephonically without public notice of or access to their teleconference location.  This provision expires July 1, 2023.

 

 AGENDA

I.  CALL TO ORDER  – President McCabe

A.  Introduction of guests

II.   ROLL CALL OF DIRECTORS

Lloyd McCabe – President; Richard Hamilton – President-Elect; Jill Bors-Turner, Roy Gill, Dana Martin, Greg Pryor, Tom Raycraft & Fermin Rubio

III.    APPROVALS

A.  Approval of Agenda

Items listed on the agenda may be considered in any order at the discretion of the President.  All items so listed may be considered for action.  Any item not listed on the agenda will not be discussed or considered by the board.

IV.  PUBLIC COMMENT – Limited to 3 minutes per person

Comments to the Board on issues and items not listed on the agenda.  Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.  Presentations will be limited to 3 minutes.  Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.

V.  CLOSED SESSION – Pending Litigation (Gov. Code § 11126(e)(1)): Cruz Abundio v. State of California, et al.

VI.  CORRESPONDENCE – Will be circulated (non-action item) D2022-03 Travel to Banned States Update; ADA D2022-02 Bagley Keene Update ADA (3)  & Senate Bill 189 (20) ADA (3)

 VII. Friends of Dixon May Fair Report   Donnie Huffman, President of Friends of Dixon May Fair will report on that organization’s activities.

VIII.  CONSENT AGENDA   (Any item requiring lengthy discussion will be moved to New Business prior to approval of Agenda)

A.   Approval of Minutes of June 8, 2022 Regular Board Meeting  June 8, 2022 DRAFT Minutes

B.  Approval of Minutes of June 8, 2022 Annual Meeting Annual Meeting Minutes June 8, 2022 DRAFT

C.  Approval of August – December 2022 Interim Rental Agreements 2022 Interim Events Agreement August – December 2022

D.  Approval of 2022 Standard Agreements (includes: vendor,  entertainment, exhibit, judging and service agreements)

 IX  COMMITTEE REPORTS The Board may take approval action of committee reports.  Committees with an asterisk will have a report this month.

*A. Executive & Finance – Directors McCabe, Hamilton & Raycraft

The committee will report on the financial reports & policy issues which include the following:

  1. Statement of Net Position – June & July 2022  07-22 Statement of Net Position 06-22 Statement of Net Position
  2. Statement of Operations – June & July 2022  07-22 Statement of Operations  06-22 Statement of Operations
  3. Cash Flow – June & July 2022
  4. Expenditures – June & July 2022 07-22 AP Payments Check Register  06-22 AP Payments Check Register
  5. Accounts Receivable – June & July 2022    07-22 AR Aged Invoice Analysis 06-22 AR Aged Invoice Analysis
  6. Trial Balance – June & July 2022 07-22 Trial Balance  06-22 Trial Balance

X.  OLD BUSINESS

A. Discussion/Action Memorial(s) on The Fairgrounds

XI.  NEW BUSINESS

A.  Items moved from Consent Agenda.

B.  2022/2023 Committee Appointments  22-23 Committee Appointments

C.  Discussion/Action 2023 Fair theme

D.  Review/Approve Draft Carnival RFP documents

E.  Discussion/Action 22/23 Property Insurance Proposal and Fees  36th DAA Dixon May Property Insurance Proposal

F.  Discussion/Action September Meeting Date proposed change from September 14 to September 7, 2022.

XII.   CEO REPORT (Non action items)

A.  Informational report discussing the Administration of the 36th

B.  Informational report discussing the status of Interim Rentals.

C.  Informational report regarding Fair Industry Related Issues.

XIII.   DIRECTOR’S COMMENTS

Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.

XIV.     FOR YOUR INFORMATION

A.  Next Board Meeting – September 2022 (Date to be determined)

XV.    ADJOURNMENT

Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529.  If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529.  Agenda made available at:  www.dixonmayfair.com.

655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678-4765(fax)

www.dixonmayfair.com

36th DISTRICT AGRICULTURAL ASSOCIATION

EXECUTIVE & FINANCE COMMITTEE MEETING NOTICE AND AGENDA

DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM

Wednesday, August 10, 2022

5:30 p.m. Meeting

Access to the meeting is in person or by zoom.

To Join Zoom Meeting by computer:

https://us02web.zoom.us/j/88055138208?pwd=RDFUblZXYldkOE45ZHhFZE5ZU1RJUT09

Meeting ID: 880 5513 8208

Passcode: 924821

 

To Join Zoom Meeting by phone: 1-669-900-6833

Meeting ID: 880 5513 8208

Passcode: 924821

https://us02web.zoom.us/u/kbHVZrDXKU

In accordance with Government Code Section 11133 Directors may attend this meeting telephonically without public notice of or access to their teleconference location.  This provision expires July 1, 2023.

 

 AGENDA

 

I.  CALL TO ORDERPresident McCabe

II.  PUBLIC COMMENT – Limited to 3 minutes per person

Comments to the Board on issues and items not listed on the agenda.  Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda.  Presentations will be limited to 3 minutes.  Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.

III.  Executive & Finance – Directors McCabe, Hamilton & Raycraft

The committee will report on the financial reports & policy issues which include the following:

  1. Statement of Net Position – June & July 2022  07-22 Statement of Net Position  06-22 Statement of Net Position
  2. Statement of Operations – June & July 2022 07-22 Statement of Operations 06-22 Statement of Operations
  3. Cash Flow – June & July 2022
  4. Expenditures – June & July 2022 07-22 AP Payments Check Register   06-22 AP Payments Check Register
  5. Accounts Receivable – June & July 2022 07-22 AR Aged Invoice Analysis06-22 AR Aged Invoice Analysis
  6. Trial Balance – June & July 2022 07-22 Trial Balance   06-22 Trial Balance

ADJOURNMENT

Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529.  If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529.  Agenda made available at:  www.dixonmayfair.com.

655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678- 4765(fax)

www.dixonmayfair.com

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