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36th DISTRICT AGRICULTURAL ASSOCIATION
BOARD OF DIRECTORS MEETING NOTICE & AGENDA
DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM
655 South First Street, Dixon, CA 95620
Wednesday, July 15, 2026
6:00 PM MEETING
Meeting to be held in person
AGENDA
I. CALL TO ORDER – President Dana Martin
A. Introduction of guests
B. Flag Salute and Pledge of Allegiance
II. ROLL CALL OF DIRECTORS
Dana Martin – President; Fermin Rubio – President-Elect; Roy Gill, Richard Hamilton, Lloyd McCabe, Tom Raycraft & Emily Schroeder
III. APPROVALS
A. Approval of Agenda
Items listed on the agenda may be considered in any order at the discretion of the President. All items so listed may be considered for action. Any item not listed on the agenda will not be discussed or considered by the board.
IV. PUBLIC COMMENT – Limited to 3 minutes per person
Comments to the Board on issues and items not listed on the agenda. Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda. Presentations will be limited to 3 minutes. Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.
V. CORRESPONDENCE – Will be circulated (non-action item)
VI. Friends of Dixon May Fair Report – Gil Molina, President of Friends of Dixon May Fair will report on that organization’s activities.(Informational Item/non-action item)
VII. CONSENT AGENDA (Any item requiring lengthy discussion will be moved to New Business prior to approval of Agenda)
A. Approval of Minutes of June 10, 2026 Regular Board Meeting
B. Approval of Minutes of June 10, 2026 Annual Board Meeting
C. Approval of September 2026 Interim Rental Agreements
D. Approval of 2026 Standard agreements (includes: vendor, entertainment, exhibit, judging and service agreements)
VIII. COMMITTEE REPORTS – The Board may take approval action of committee reports. Committees with an asterisk will have a report this month.
*A. Executive & Finance – President Dana Martin & President-Elect Fermin Rubio
The committee will report on the financial reports & policy issues which include the following:
- Statement of Net Position – June 2026
- Statement of Operations – June 2026
- Expenditures – June 2026
- Accounts Receivable – June 2026
- Trial Balance – June 2026
IX. OLD BUSINESS
A. There is none
X. NEW BUSINESS
A. Items moved from Consent Agenda
B. Announcement of 2026/2027 Committee Appointments
C. Discussion/Action 2027 Fair theme
D. Discussion/Action on request from Solano County 4-H to use Madden Dining Hall for two meetings a month (Two 4-H Clubs – Dixon Ridge & Maine Prairie) August 2027 – April 2027.
XI. CEO REPORT (Non action items)
A. Informational report discussing the Administration of the 36th DAA.
B. Informational report discussing the status of Interim Rentals.
C. Informational report regarding Fair Industry Related Issues.
D. Informational report regarding Facility Improvements.
XII. DIRECTOR’S COMMENTS
Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.
XIII. FOR YOUR INFORMATION
A. Next Regular Board Meeting – Wednesday, August 12, 2026
XIV. ADJOURNMENT
Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529. If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529. Agenda made available at: www.dixonmayfair.com.
655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678-4765(fax)
36th DISTRICT AGRICULTURAL ASSOCIATION
EXECUTIVE & FINANCE COMMITTEE MEETING NOTICE AND AGENDA
Wednesday, June 15, 2026 – 5:30 p.m.
DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM
655 South First Street, Dixon, CA 95620
Meeting to be held in person
AGENDA
I. CALL TO ORDER – President Dana Martin
II. PUBLIC COMMENT – Limited to 3 minutes per person
Comments to the Board on issues and items not listed on the agenda. Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda. Presentations will be limited to 3 minutes. Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.
III. EXECUTIVE & FINANCE – President Dana Martin & President-Elect Fermin Rubio
The committee will review and discuss the financial reports & policy issues which include the following:
- Statement of Net Position – June 2026
- Statement of Operations – June 2026
- Expenditures – June 2026
- Accounts Receivable – June 2026
- Trial Balance – June 2026
IV. ADJOURNMENT
Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529. If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529. Agenda made available at: www.dixonmayfair.com.
655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678- 4765(fax)
www.dixonmayfair.com