BOARD AGENDA

36th DISTRICT AGRICULTURAL ASSOCIATION

BOARD OF DIRECTORS MEETING NOTICE & AGENDA

DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM

655 South First Street, Dixon, CA  95620

Wednesday, September 13, 2023

6:00 PM MEETING

Meeting to be held in person 

 

 AGENDA

I.  CALL TO ORDER  – President Hamilton

A.  Introduction of guests

B.  Flag Salute and Pledge of Allegiance

II.  ROLL CALL OF DIRECTORS 

Richard Hamilton – President; Fermin Rubio – President-Elect; Jill Bors-Turner, Roy Gill, Dana Martin, Lloyd McCabe, Greg Pryor & Tom Raycraft

III.    APPROVALS

A.  Approval of Agenda

Items listed on the agenda may be considered in any order at the discretion of the President.  All items so listed may be considered for action.  Any item not listed on the agenda will not be discussed or considered by the board.

IV.  PUBLIC COMMENT – Limited to 3 minutes per person

Comments to the Board on issues and items not listed on the agenda.  Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.  Presentations will be limited to 3 minutes.  Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.

V.  CORRESPONDENCE LIST – Will be circulated (non-action item)  

VI.  Friends of Dixon May Fair Report Gil Molina,  President of Friends of Dixon May Fair will report on that organization’s activities.

VII.  CONSENT AGENDA   (Any item requiring lengthy discussion will be moved to New Business prior to approval of Agenda)

A.   Approval of Minutes of July 12, 2023 Regular Board Meeting

B.  2023 Interim Events – October, November & December

C.  Approval of 2024 Standard agreements (includes: vendor, entertainment,   exhibit, judging and service agreements) 2024 Standard Agreements

VIII  COMMITTEE REPORTS The Board may take approval action of committee reports.  Committees with an asterisk will have a report this month.

*A. Executive & Finance – Directors Hamilton, McCabe & Rubio

The committee will report on the financial reports & policy issues which include the following:

  1. Statement of Net Position –  July & August 2023
  2. Statement of Operations – July & August 2023
  3. Cash Flow – July & August 2023
  4. Expenditures – July & August 2023
  5. Accounts Receivable – July & August 2023
  6. Trial Balance – July & August 2023

Financial Reports July 2023

*B.  Fair Program & Review- Directors Rubio & Martin

The committee will report on the review of the 2023 programs and potential programming for the  2024 Fair.

Committee Meeting Minutes

IX.   OLD BUSINESS

A.  There is none.

X.  NEW BUSINESS

A.  Items moved from Consent Agenda.

B.  Discussion/Action on Paving Project excess costs & slurry seal.

C.  Discussion/Action on Competitive Exhibits Program – Still Life Categories:

  1. Elimination of Collections Category in Adult Interior Living Showcase
  2. Elimination of the following categories in Adult Baked Foods: zucchini bread & banana bread.  Add sourdough bread.
  3. Add a new division in adult bakes foods: Quick Breads with the following classes:  banana bread, zucchini bread, pumpkin bread and any other – specify.
  4. Schedule changes: receiving time for Adult Interior Living Table Settings, May 4th – 12 p.m. to 6 p.m.
  5. Change still life receiving (not food) hours on Friday, April 28th  to 3 p.m. to 7 p.m. from 4 p.m. to 8 p.m.
  6. Eliminate 3 gardens in the Adult Garden division and increase the prize money for 4 gardens. 1st – $1,000, 2nd – $750, 3rd – $650 & 4th – $500.   Total $2,900 same as 2023.
  7. Change rule #7 in youth gardens to allow individual youth to compete.
  8. Remove rule #4 in Youth Arrangement Show – “Exhibits need to be made on site-placed and set up by the exhibitor”.
  9. Specify in all still life categories that the judging is not open to the public.

D.  Request from Solano County 4-H to use Madden Dining Hall for 1 meetings a  month (2 4-H Clubs – Dixon Ridge & Maine Prairie) September 2023 – April 2024.

XI.   CEO REPORT (Non action items)

A.   Informational report discussing the Administration of the 36th DAA.  

B.   Informational report on the 2024 Fair

C.   Informational report discussing the status of Interim Rentals.

D.  Informational report regarding Fair Industry Related Issues.

XII.  DIRECTOR’S COMMENTS

Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.

XIII.     FOR YOUR INFORMATION

A.  Next Board Meeting – October 11, 2023

IX.    ADJOURNMENT

Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529.  If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529.  Agenda made available at:  www.dixonmayfair.com.

655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678-4765(fax)

www.dixonmayfair.com

36th DISTRICT AGRICULTURAL ASSOCIATION

EXECUTIVE & FINANCE COMMITTEE MEETING NOTICE AND AGENDA

Wednesday, September 13 2023 – 5:30 p.m.

DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM

655 South First Street, Dixon, CA  95620

Meeting to be held in person 

 AGENDA

I.  CALL TO ORDERPresident Hamilton

II.  PUBLIC COMMENT – Limited to 3 minutes per person

Comments to the Board on issues and items not listed on the agenda.  Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda.  Presentations will be limited to 3 minutes.  Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.

III.  Executive & Finance – Directors Hamilton, McCabe & Rubio

The committee will report on the financial reports & policy issues which include the following:

  1. Statement of Net Position – July & August 2023
  2. Statement of Operations – July & August 2023
  3. Cash Flow – July & August 2023
  4. Expenditures – July & August 2023
  5. Accounts Receivable – July & August 2023
  6. Trial Balance – July & August 2023

Financial Reports – July 2023

IV.  ADJOURNMENT

Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529.  If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529.  Agenda made available at:  www.dixonmayfair.com.

655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678- 4765(fax)

www.dixonmayfair.com

  • Competitive Exhibits 
  • Buildings & Grounds

36th DISTRICT AGRICULTURAL ASSOCIATION

Fair Program Review & Entertainment

MEETING NOTICE AND AGENDA

Friday, August 4, 2023 – 9:00 a.m.

DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM

655 South First Street, Dixon, CA  95620

Meeting to be held in person 

 AGENDA

I.  CALL TO ORDERDirector Rubio

II.  PUBLIC COMMENT – Limited to 3 minutes per person

Comments to the Board on issues and items not listed on the agenda.  Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda.  Presentations will be limited to 3 minutes.  Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.

III. Fair Program Review & Entertainment – Directors Rubio & Martin

Discussion of 2024 Fair Programs & Entertainment

A.  Grandstand Entertainment – Budget

B.  Grounds and Community Acts – Budget

C.  Activities – Budget

D.  Music – Budget

E.  Other Business

IV.  ADJOURNMENT

Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529.  If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529.  Agenda made available at:  www.dixonmayfair.com.

655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678- 4765(fax)

www.dixonmayfair.com

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