(707) 678-5529

BOARD AGENDA

36th DISTRICT AGRICULTURAL ASSOCIATION

BOARD OF DIRECTORS MEETING NOTICE & AGENDA

DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM

655 South First Street, Dixon, CA  95620

Wednesday, October 9, 2024

6:00 PM MEETING

Meeting to be held in person 

 

 AGENDA

I.  CALL TO ORDER  – President Fermin Rubio

A.  Introduction of guests

B.  Flag Salute and Pledge of Allegiance

II.  ROLL CALL OF DIRECTORS 

Fermin Rubio – President; Greg Pryor – President-Elect; Roy Gill, Richard Hamilton, Dana Martin, Lloyd McCabe and Tom Raycraft

III.    APPROVALS

A.  Approval of Agenda

Items listed on the agenda may be considered in any order at the discretion of the President.  All items so listed may be considered for action.  Any item not listed on the agenda will not be discussed or considered by the board.

IV.  PUBLIC COMMENT – Limited to 3 minutes per person

Comments to the Board on issues and items not listed on the agenda.  Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.  Presentations will be limited to 3 minutes.  Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.

V.  CORRESPONDENCE  – Will be circulated (non-action item)  

VI.  Friends of Dixon May Fair Report – Gil Molina,  President of Friends of Dixon May Fair will report on that organization’s activities.(Informational Item/non-action item)

VII.  CONSENT AGENDA   (Any item requiring lengthy discussion will be moved to New Business prior to approval of Agenda)

A.   Approval of Minutes of September 18, 2024 Regular Board Meeting

B.  Approval of 2025 Standard agreements (includes: vendor, entertainment,  exhibit, judging and service agreements)

VIII.  COMMITTEE REPORTS – The Board may take approval action of committee reports.  Committees with an asterisk will have a report this month.

*A. Executive & Finance – President Fermin Rubio, President-Elect Greg Pryor & Director Richard Hamilton

The committee will report on the financial reports which include the following:

  1. Statement of Net Position – September 2024
  2. Statement of Operations – September 2024
  3. Expenditures – September 2024
  4. Accounts Receivable – September 2024
  5. Trial Balance – September 2024

*B.  Building & Grounds – Director Tom Raycraft & President-Elect Greg Pryor.  The committee will report on the committee meeting held September 19, 2024.    Minutes

*C.  Fair Program Review & Entertainment – Director Dana Martin & Director Tom Raycraft.  The committee will discuss the meeting held on September 24, 2024.   Minutes

*D.  Competitive Exhibits – Director Richard Hamilton & Director Dana Martin.  The committee will report on the meeting held on September 25, 2024.   Minutes   Recommendations by the committee for board action:

  1. 2.5% service/convenience fee for credit card purchases at the 2025 auction.
  2. Shipping fees from the packing plant to the cut and wrap facilities be paid by the purchaser of the animal not the fair.
  3. Limit the number of Junior Poultry Entries to two per exhibitor, per class.
  4. Poultry Show – 1 p.m. Tuesday, May 6, 2025.
  5. Cattle Show – Thursday, May 8th beginning at 4 p.m.
  6. Add to the Current Rules Page 44 #2 & 4 the following: Tags must remain in the entered animal’s ear for the duration of ownership, do not remove the tag.  If a tag gets ripped out contact the fair immediately.  Do not discard the tag.
  7. Add to page 40 as its own rule as # 8 and renumbering the rest of the section accordingly:  No animals can be brought onto the fairgrounds that are not entered in the fair and brought at the designated time and designated date following pre-screening procedures.
  8. Change the name of Interior Living to Adult Home Arts and add “Adult” in the Adult categories for clarification.
  9. Eliminate the following cut flower classes due to lack of entries:  Aamryllis, Ranunculas and Wastonia under the Bulbous Plants.  The following Divisions would be eliminated in the cut flower category:  Petunias, Pansies, Violas and Sweet Peas.
  10. Add scones, sugar free deserts, gluten free deserts & breads in the Adult , 4-H & Youth baked foods categories
  11. Remove recipe requirement in all baked food categories.
  12. Add art made with a plasma cutter in the Adult crafts.
  13. Separate adult and youth categories Wheel Barrow Division

IX.  OLD BUSINESS

A.  Update/Discussion/Action on California Construction Authority Roofing Funding Agreement.

X.  NEW BUSINESS

A.  Items moved from Consent Agenda.

B.  Discussion/Action Award of Contract for 2025-2027 interim and fairtime security services to:  Triumph Protection Group, Inc. RFP 2024-03 Winner.

C.  Discussion/Action Change Market Steer Category to Market Beef allowing both heifers and steers to compete.

D.  Discussion/Action Livestock Exhibitor Mandatory Meeting – Wednesday, May 7th at 4 pm.  $50 Fine for failing to attend.

E.  Discussion/Action Poultry Tagging – leg bands to be provided by the fair.

F.  Discussion/Action regarding Carry-On Cavy Show and Dog Show – Show date and time – Sunday, May 11th – 8 a.m.

G.  Discussion/Action – Type of judging system for youth wheel barrow category Danish vs American.

H.  Discussion/Action Livestock Show Spectator Conduct Rules

XI.  CEO REPORT (Non action items)

A.   Informational report discussing the Administration of the 36th DAA.  

B.   Informational report on the 2025 Fair

C.   Informational report discussing the status of Interim Rentals.

D.  Informational report regarding Fair Industry Related Issues.

XII.  DIRECTOR’S COMMENTS

Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.

XIII.     FOR YOUR INFORMATION

A.  Next Board Meeting – November 13, 2024

XIV.    ADJOURNMENT

Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529.  If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529.  Agenda made available at:  www.dixonmayfair.com.

655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678-4765(fax)

www.dixonmayfair.com

 

36th DISTRICT AGRICULTURAL ASSOCIATION

EXECUTIVE & FINANCE COMMITTEE MEETING NOTICE AND AGENDA

Wednesday, October 9, 2024 – 5:30 p.m.

DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM

655 South First Street, Dixon, CA  95620

Meeting to be held in person 

 AGENDA

I.  CALL TO ORDER – President Fermin Rubio

President Fermin Rubio, President-Elect Greg Pryor & Director Richard Hamilton.

II.  PUBLIC COMMENT – Limited to 3 minutes per person

Comments to the Board on issues and items not listed on the agenda.  Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda.  Presentations will be limited to 3 minutes.  Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.

III.      REVIEW/DISCUSSION OF THE FINANCIAL REPORTS  WHICH INCLUDE THE FOLLOWING:

  1. Statement of Net Position – September 2024
  2. Statement of Operations – September 2024
  3. Expenditures – September 2024
  4. Accounts Receivable – September 2024
  5. Trial Balance – September 2024

IV.  ADJOURNMENT

Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529.  If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529.  Agenda made available at:  www.dixonmayfair.com.

655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678- 4765(fax)

www.dixonmayfair.com

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