36th DISTRICT AGRICULTURAL ASSOCIATION
BOARD OF DIRECTORS MEETING NOTICE & AGENDA
DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM
655 South First Street, Dixon, CA 95620
Wednesday, September 18, 2024
6:00 PM MEETING
Meeting to be held in person
AGENDA
I. CALL TO ORDER – President Fermin Rubio
A. Introduction of guests
B. Flag Salute and Pledge of Allegiance
II. ROLL CALL OF DIRECTORS
Fermin Rubio – President; Greg Pryor – President-Elect; Roy Gill, Richard Hamilton, Dana Martin, Lloyd McCabe and Tom Raycraft
III. APPROVALS
A. Approval of Agenda
Items listed on the agenda may be considered in any order at the discretion of the President. All items so listed may be considered for action. Any item not listed on the agenda will not be discussed or considered by the board.
IV. PUBLIC COMMENT – Limited to 3 minutes per person
Comments to the Board on issues and items not listed on the agenda. Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda. Presentations will be limited to 3 minutes. Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.
V. CORRESPONDENCE – Will be circulated (non-action item)
VI. Friends of Dixon May Fair Report – Gil Molina, President of Friends of Dixon May Fair will report on that organization’s activities.(Informational Item/non-action item)
VII. CONSENT AGENDA (Any item requiring lengthy discussion will be moved to New Business prior to approval of Agenda)
A. Approval of Minutes of August 14, 2024 Regular Board Meeting
B. Approval of October 2024 Interim Rental Agreements
C. Approval of 2024 Standard agreements (includes: vendor, entertainment, exhibit, judging and service agreements)
VIII. COMMITTEE REPORTS – The Board may take approval action of committee reports. Committees with an asterisk will have a report this month.
*A. Executive & Finance – President Fermin Rubio, President-Elect Greg Pryor & Director Richard Hamilton
The committee will report on the financial reports which include the following:
- Statement of Net Position – August 2024
- Statement of Operations – August 2024
- Expenditures – August 2024
- Accounts Receivable – August 2024
- Trial Balance – August 2024
IX. OLD BUSINESS
A. Update/Discussion/Action on California Construction Authority Roofing Funding Agreement.
X. NEW BUSINESS
A. Items moved from Consent Agenda.
XI. CEO REPORT (Non action items)
A. Informational report discussing the Administration of the 36th DAA.
B. Informational report on the 2025 Fair
C. Informational report discussing the status of Interim Rentals.
D. Informational report regarding Fair Industry Related Issues.
XII. DIRECTOR’S COMMENTS
Please note that pursuant to California State Law, the Board is prohibited from discussing or taking action on any item not listed on the agenda.
XIII. FOR YOUR INFORMATION
A. Next Board Meeting – October 9, 2024
XIV. ADJOURNMENT
Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529. If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529. Agenda made available at: www.dixonmayfair.com.
655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678-4765(fax)
www.dixonmayfair.com
36th DISTRICT AGRICULTURAL ASSOCIATION
EXECUTIVE & FINANCE COMMITTEE MEETING NOTICE AND AGENDA
Wednesday, August 18, 2024 – 5:30 p.m.
DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM
655 South First Street, Dixon, CA 95620
Meeting to be held in person
AGENDA
I. CALL TO ORDER – President Fermin Rubio
II. PUBLIC COMMENT – Limited to 3 minutes per person
Comments to the Board on issues and items not listed on the agenda. Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda. Presentations will be limited to 3 minutes. Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.
III. REVIEW/DISCUSSION OF THE FINANCIAL REPORTS WHICH INCLUDE THE FOLLOWING:
- Statement of Net Position – August 2024
- Statement of Operations – August 2024
- Expenditures – August 2024
- Accounts Receivable – August 2024
- Trial Balance – August 2024
IV. ADJOURNMENT
Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529. If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529. Agenda made available at: www.dixonmayfair.com.
655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678- 4765(fax)
www.dixonmayfair.com
36th DISTRICT AGRICULTURAL ASSOCIATION
BUILDING & GROUNDS COMMITTEE MEETING NOTICE AND AGENDA
The Building & Grounds Committee is a committee of the 36th District Agricultural Association Board of Directors. The committee reviews and recommends policy to the board of directors.
Thursday, August 19, 2024 – 8:30 a.m.
DIXON MAY FAIRGROUNDS ADMINISTRATION BOARD ROOM
655 South First Street, Dixon, CA 95620
Meeting to be held in person
AGENDA
I. CALL TO ORDER – Director Tom Raycraft (chair)
Committee Members: Director Tom Raycraft & President-Elect Greg Pryor
II. PUBLIC COMMENT – Limited to 3 minutes per person
Comments to the Board on issues and items not listed on the agenda. Please note that pursuant to California State Law, the Board is prohibited from taking action on any item not listed on the agenda. Presentations will be limited to 3 minutes. Public comment on any agenda item listed must be made at the time the item is being discussed and limited to 3 minutes.
III. DEMOLITION OF NORTH SIDE FLORICULTURE BUILDING – Discuss the demolition process for the north side of the floriculture building.
IV. POTENTIAL IMPROVEMENTS/REPAIRS – Discuss list of potential improvements/repairs
V. ADJOURNMENT
Pursuant to Government Code Sections 54953.2 individuals with disabilities who require accessible alternative formats of the agenda and related meeting materials and/or auxiliary aids/services to participate in the meeting should contact the CEO’s office at (707) 678-5529. If you need further information regarding this agenda or items on it contact the CEO’s office at 707-678-5529. Agenda made available at: www.dixonmayfair.com.
655 S. First Street, Dixon, CA 95620 • 707- 678-5529 • 707-678- 4765(fax)
www.dixonmayfair.com
- Competitive Exhibits Committee
- Buildings & Grounds
- Fair Program Review and Entertainment
